Managing Monstrous PowerPoint Files With Compression Software
Copyright (c) 2006 Scott Heath
Of all the files taking up storage space on your computer
or server, PowerPoint® (PPT) presentation files require
more storage space than almost any other file type.
Photographic and other images require huge amounts of
storage space because of their complex nature. Most PPT
presentations are filled with these images, resulting in
the need for extensive storage requirements. Additionally,
files of this size are often too large to email, or take a
huge amount of time to transmit via internet or intranet.
To remedy the extra costs associated with PPT files,
compression software applications have been developed by
many different IT and software companies. The goal is
obviously to shrink the storage, backup storage, and
transmission time requirements usually associated with PPT
files.
When shopping for PPT compression software, it is important
to keep a couple of things in mind. Though compression of
large PPT files is the primary objective you want the
format, functionality and integrity of your original PPT
file to remain intact. Your choice of compression software
should be based on the following factors:
• Ease of use – Does the software work independently? Can
the average person use the compression software? Will any
part of the file need manual adjustment, even using the
compression software? If the software requires additional
plug-ins, expert knowledge to use it, you may be defeating
the purpose of your purchase.
• Quality vs. compression ratio – Some compression software
applications will cause distortion or deterioration of the
quality of your PPT file content at higher compression
ratios. Though a 55% or 62% compression rate with no
discernible quality loss may sound good, a 95% compression
rate with no distortion is a much better return on your
investment.
• Simple, automatic process – Look for PPT compression
software that performs the task automatically, without
requiring “zipping” or “unzipping” of files. This saves
time at both the sending and receiving points of the
transmission line.
Compressing PPT files creates much more manageable, more
easily transferable files. You will be able to reclaim
large amounts of existing storage space. You’ll experience
improved network efficiency and performance because traffic
loads on LANS and WANS are reduced. Smaller PPT files
reduce backup storage requirements and result in
accelerated email and internet transfers.
There’s no question that PPT compression software will
enhance worker productivity and provide solutions for
storage, backup and transfer issues, saving your
organization time and money. The size of your ROI will
depend on which compression software package you choose;
research carefully, take advantage of free trial downloads,
and compare product features before making your final
decision.
—————————————————-
http://www.powerpointcompression.com is one of the leading
authorities on compressing power points. Also affiliated
with http://www.bossdev.com
